Exhibitor Information

Join us at our 2018 Annual Conference!
October 4-7, 2018
Kissimmee, FL

NOTE: The information below applies to our 2017 conference, and is provided here for reference until 2018 information is available.


Exhibitor Prospectus     Sponsorship Prospectus

Rate Information

ahvma-exhibitorThis year’s booth rates are $995 for a priority booth (blue/shaded boxes on diagram in the registration packet), and $900 for a general booth. You may select multiple booths, but there is no multi-booth discount. Also, booth sharing is not permitted. The fee includes two people per booth (Saturday-Monday). Extra booth personnel will be charged a flat rate $125.00 per person. We also invite you to join us for our annual Banquet Sunday evening, October 22nd. There is an additional fee of $85.00 per person to attend. All members of your booth staff must be employed by the company. We reserve the right to request proof of employment.

Please view the online booth map for a diagram of available booths. Our online map is updated as we receive paid exhibitor registration.

If you have any questions about booth selection, or sponsorship opportunities, please contact us. Available sponsorship opportunities are listed in the Exhibitor Prospectus.

Check in/Set up/Tear Down Information

Check In and Set Up:
Friday, 10/20/17, 9:00 am – 5:00 pm
Saturday, 10/21/17, 7:00 am – 9:00 am

Exhibit Days/Hours:
Saturday, 10/21/17, 9:30am – 4:30 pm
Sunday, 10/22/17, 9:30 am – 5:00 pm
Monday, 10/23/17, 9:30 am – 4:30 pm

exhibitorBreakdown/Move out:
Monday, 10/23/17, at 4:30 pm, following the afternoon break.

We ask that you do not break down your booth(s) before the designated time. This is a safety hazard and neither fair to the attendees nor to the other exhibitors who obey the rules. Therefore, exhibitors who are present with their booth(s), and remain fully set up and open at 4:30pm Monday, will be entered into a drawing to win a free booth at the 2018 Conference in Kissimmee, FL. You must be present to win. Also, if you do not remain open as scheduled, you will be placed on the 3rd mailing list the following year, resulting in the loss of the first choice of booths.

Pipe and Drape

GES will be assisting you with all your shipping and exhibit hall needs, and you will receive information from them in the future. If you have any questions in this regard, please contact GES Customer Care at: 800-475-2098.

The booths are 10’ (d) by 10’ (w) (unless otherwise noted, see non-profit booths) and will be piped and draped, with one 6′ table, two chairs, and a wastebasket provided.

The entire exhibit hall in San Diego is carpeted. If you would like extra carpeting in your booth space (at your expense) please advise GES of that and include it on your booth space order.

Conference Attendance

Exhibitors are provided (4) one-day passes, per company. These will be included in your registration packet. Your registration packet includes digital Proceedings (written hard-copy Proceedings NOT included), but does not include admission to the Banquet. Banquet tickets may be purchased for $85.00 per person. Additional booth staff must pay the regular registration fee to attend the conference lectures. The full conference brochure will be mailed later this year, and will also be on our website.

Badges are required for admittance into the exhibit hall and seminars at all times.

Cancellation Policy

exhibitor-paintingsOur cancellation policy is as follows:

Before May 1, 2017 – Full Refund less a $125.00 fee;
May 1, 2017 – June 30, 2017 – 50% refund;
After June 30, 2017 No Refunds.

Additional Information

Please be aware that your exhibit booth space reservation allows you the privilege of occupying the assigned space(s) to promote your company. Many other exhibitors register and pay for that same right, and we cannot allow any exhibitor’s display to interfere with or obstruct a neighboring booth. You may be asked to modify your display panels or walls, etc. to avoid any obstruction to a neighboring booth. Because of the layout of the Exhibit Hall, as with any trade show exhibit, we cannot guarantee that all booths will have a completely unobstructed view of all three sides of their booth.

The reservation for a booth(s) does not allow you to place other advertising or promotional materials at other locations in the Exhibit Hall. If materials such as signs, banners, or other promotional items are found outside of your assigned booth space, you will be asked to remove/relocate them.

Helpful Links

2017 Exhibitor Prospectus

Current Booth Map and Availability

Current List of Exhibitors

Hotel and Travel Information